City Clerk

as of august 11, the CITY clerk's office is open for in-person services at merrill auditorium, myrtle street entrance.


For birth, death, and marriage certificates, plus dog licenses and elections and voting info, the Clerk's Office is serving walk-ins. Marriage licenses and ceremonies can also be done at Merrill Auditorium.  
 Due to the anticipated high volume of absentee voting, Oct. 1st thru Nov. 5th, there will be no Marriage ceremonies. Marriage licenses can still be obtained.

In Portland, in-person voting will take place at your regular polling location. These locations will be open from 7:00 AM until 8:00 PM. on Election Day, November 3, 2020.

Voters may cast an absentee ballot instead of voting in person. To minimize interaction with
others during this public health pandemic (COVID-19), some voters may prefer voting by
absentee ballot. Casting an absentee ballot is convenient and secure. 

Absentee ballots may be requested in writing, by phone, online, without specifying a reason. However, if you are asking to receive your ballot by mail, please request it early enough to allow for postal mail delivery time – both to receive it and return it.

Absentee Ballots will become available and provided to voters beginning in early October, request one today.

  •  You can request an absentee ballot by calling your Municipal Clerk’s office at 207-874-8610.
  •  You can request an absentee ballot online or by mail from the Secretary of State's   website:
  •  Absentee ballot requests are being accepted right now. Printed ballots will be available early October, and we will issue your ballot as soon as possible after that date. Ballot question initiative language can be obtained here. Sample ballots will be posted when ballots become available. 
  • Ballots must be returned to the municipal clerk no later than 8:00 PM on Election Day.

For additional information go to:

Visit Elections & Voting for more information. Or, email

Polls open at 7:00 AM and close at 8:00 PM on Election Day. All polling places are ADA compliant. You can register to vote at your polling location on Election Day. 

The Department of City Clerk has three major functions:

Elections, Vital Records, and Custodian of the City Council Minutes. 

The following services are provided:

Filing and Issuance of a Birth, Death, Marriage 

Dog Licenses/tags

Voter Registration and Election Information

Hunting/Fishing Licenses

Notary and Dedimus Services

Performing Marriages


The City Clerk's Office does not handle tax payments or auto registration and excise payments. For Tax Payments/Auto Registration, please visit: Treasury Office
Room 102  
Portland, ME 04101
Ph: 207-874-8490
Fx: 866-765-2051

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